XS San Juan: Admissions for Transfer Students for School Year 2018-2019

Date : 09 November 2017

To      : Members of the Xavier School Community

Fr      : School Registrar

Re     : Admissions for Transfer Students for School Year 2018 – 2019


This is to inform the Xavier School Community of the opening of Admissions for Transfer Students to the following grade levels for School Year 2018 -2019:

  1. Grade School – Grades 1, 2, 3, 4 and 5
  2. High School – Grades 7, 8 and 9

The schedule of application is as follows:

LEVEL Application Period Deadline for Submission of Application Requirements
Grades 1 – 3 November 7 – December 11, 2017 December 14, 2017
Grades 4 – 5 December 4 – 14, 2017 January 26, 2018
Grades 7 – 9 November 7 – December 15, 2017 January 26, 2018

Office Hours: Monday to Friday – 7:45 am – 3:00 pm (No lunch break)

Saturday – 8:00 – 11:00 am.


  1. Accomplish the following forms:

                  a. Application for Admission Form 

Print the accomplished application form on a US Letter (8.5 X 11 inches) sized bond paper.b.

                   b. Student Health Record Form

The Health Record Form should be filled out by your physician. Kindly print the form on 8.5 X13  inch bond paper.

                    c. Recommendation Form

The Recommendation Form should be filled out by the school head of your child’s current school.

This  form must be submitted in a sealed envelope. Kindly print the form on an 8.5 X13 inch bond  paper.

2. Attach all requirements on the printed application form:

a. Letter of Intent to Transfer

* Please state the reason for the intention to transfer to Xavier School.

b.Original copy of the Applicant’s Birth Certificate

c. Original copy of the report card of the previous grade level (SY 2016-17)

d. Photocopy of the grades in the current grade level (SY 2017 – 18)

e. Baptismal Certificate if baptized in the Roman Catholic Church (photocopy verified against the original)

f. Accomplished Recommendation Form from the current school

g. Three (3) copies of recent identical 1.5” X 1.5” photos in white background for the following:

  • Application Form (1 copy)
  • Test Permit (1 copy)
  • Health Record (1 copy)

Note: Scanned and computerized pictures are not accepted.

h. Accomplished Student Health Record Form

i. Result of Vision and Hearing Screening Test by an EENT

j. One (1) copy of a recent family picture (4R) to be pasted on the application form.

          Note: Only the immediate members of the family should be in the picture. Scanned and computerized pictures   are not accepted.

3. Present the accomplished application form and other requirements at the Registrar’s Office.

4. You will be issued a payment slip after presenting all requirements.

5. Pay the application fee of Php 1,300.00 to the Cashier at the Accounting Office.

6. Present the Official Receipt at the Registrar’s Office to complete the application process.



  1. You will receive through email the Test Permit from the TESTING AND RESEARCH CENTER (TRC). Kindly acknowledge receipt of test schedule and then print the form using 8.5 x 11 bond paper, cut cross-wise and attach the applicant’s recent 1.5 x 1.5 photo

2. Bring the applicant to the TRC on the scheduled testing date. Make sure to bring the Test Permit.

Thank you.



Mrs. Jane C. Cacacho
OIC School President

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